Position Overview & Specifications

Job Purpose: To efficiently process, store and distribute documentation as required whilst maintaining high standards of accuracy and traceability.

Key Accountabilities:

Ensure that all documentation pertaining to particular projects is handled, stored and distributed per the individual requirements of the project.
Issuing and receiving of controlled documentation and creation of electronic transmittals to the Project Teams, Clients, Suppliers and Fabricators.
Assisting the Project Team with the tracking of all engineering and supplier deliverables through to close out and data book compilation stage.
Managing documentation while ensuring data validation and storage in conjunction with project and company naming, numbering and revision control procedures.
Manage all relevant documentation ensuring that it can be readily and efficiently recorded, distributed, tracked and retrieved at all times.
Maintaining document schedules and producing regular reports to assist Project Teams throughout the lifecycle of a project.
Storage of documentation in conjunction with project, company and client retention guidelines.
Carrying out quality checks and audits of Document Management system, identifying and correcting any anomalies.
Training, direction and support to project and third party users on use of Document Management protocols.
The awareness of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
Assist with the development and implementation of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
General document control activities such as photocopying, scanning, quality checking of metadata and documents.
Undertaking any other duties that may be required from time to time.

What we look for

Essential Professional Qualities

Minimum three years document control experience in engineering or similar environment.
Highly competent in the use of MS Office or Google Applications
Excellent communicator
Can demonstrate credibility through experience
Ability to effectively manage time
Able to understand workload and prioritise accordingly

Essential Personal Qualities