Position Overview & Specifications

Job Title: Commercial Admin
Reporting to: Head of Commercial (UK)
Location: London (Falcon Court) 3 days

Key Responsibilities:

Take part on a daily basis to ensure Purchase order process/ Client PO process is followed
Commercial support: Have a clear understanding of the commercial department reporting requirements process and functions to ensure overall completion of data on the databases and understand timescales, as dictated by each Projects workflow.
Ensures all po documents are appropriately stored to allow easy access by the team
Client Systems : Making sure that all VR’s, IA’s and FA’s are submitted as per QS instructions.
Internal Systems: Updating databases with relevant job coding and purchase orders.
Close working with Commercial/ Governance team to maximize working efficiencies. Suggest improvement opportunities where required, to help streamline process.
Keep up to date with prepayments & accruals highlighting any aged items to Head of Governance on a weekly report.

Role Requirements:

Work Standards: Produce high quality and timely data accuracy that is appropriate to the expectations of other members of staff and suppliers.
Working Relationships: Work well with other staff in a multi-disciplinary environment towards common project objectives, despite geographical variances
Communication: Effective and timely oral, written and electronic communication with other staff and suppliers
Reporting: Work closely with Commercial department to ensure that all Purchase orders are issued in a timely and effective manner
Work Practices: Observe and practice all relevant Health and Safety requirements as described by the Company H&S Manual and other relevant procedures, policies, regulations and legislation

Key Working Relationships: