Position Overview & Specifications

Finance Assistant

Job Overview:

Location: Defence - Mitie, T2 Trinity Park, Bickenhill Lane, Birmingham, West Midlands, England, B37 7ES
Job Type: Permanent, Full Time
Hours: 37.5 hours a week
Salary: £21,000 - £24,000

We are looking for an experienced Finance Assistant to work within the Invoice Query Team
To receipt and process supply chain invoices for a UK wide contract
To resolve invoice queries and communicate effectively

Main Duties

Allocate Invoices for payment within the P2P process in a timely and accurate manner
Manage a shared mailbox to resolve invoice queries
Escalate, chase and resolve queries effectively and efficiently working with both external suppliers and the internal operations teams
Monitor the numbers of queries resolved
Obtain supplier statements on at least a quarterly basis and reconcile against invoice queries
Ensure receipts are up to date including PPM receipts for month end
Ensure Maximo is continually updated with the latest information on Invoice status and reasons for query and ensure they are regularly communicated to Operations Teams
Support pro-forma and manual invoice processes
Work with Buying Team to ensure that Purchase Orders amendments are made correctly with correct note of amendments and approved
Work with Buying Team to ensure that annual Purchase Orders are in place to ensure invoices are processed efficiently
Maintain professional dialogue with suppliers keeping them informed of what is required to facilitate payment
Continually reinforce to both suppliers and internal operational teams the process for ordering and invoicing for goods and services
Work closely with fellow colleagues and ensure continuous service to all internal clients
Assisting the Accounts Payable department with queries as and when required
Attend meetings and work towards building effective working relationships with Internal and External stakeholders
Supporting the finance teams with other duties and tasks as required
Provide support to your Line Manager as required
Holiday and sickness absences Cover
Run cyclical reports via SQL Reporting and MS Excel

What we are looking for

Good knowledge of Facilities Management preferrable but not necessary
Good knowledge of Supply Chain Management and Purchase Order Compliance
Good knowledge of Microsoft Excel, Microsoft Outlook and other Microsoft Office Packages
Demonstrable experience of using Maximo and SAP, preferrable but not necessary
Demonstrable experience in processing invoices, dealing with queries and providing resolution of issues
An ability to evaluate, identify root cause, draw conclusion, and effectively communicate ‘problem cause and remedy'

Person